Lake Mary Township Monthly Meeting   

June 12, 2018

Meeting was called to order by Chairman James Schmidt with the pledge to the flag at 7:30 pm.

Motion to approve the agenda with changes made by James Schmidt. 1) Lake Mary Association changed to Lake Sustainability Fund. 2) Sirens added to new business.  2^nd by Donna Hoeper. Motion carried 3-0

Motion to approve the bills in the amount of $18,015.56 was made by James Schmidt, 2^nd by Donna Hoeper. Motion carried 3-0

Motion to approve May minutes was made by, Donna Hoeper, 2^nd by Pete Fernholz. Motion carried 3-0

Treasure’s report given.  There are still a few outstanding checks.  Julie Freier reviewed the Road and Bridge breakdown sheet with the supervisors. Will discuss object coding breakdown with the accountant when he is here next month. Motion to approve the Treasurers report made by James Schmidt, 2^nd by Donna Hoeper. Motion carried 3-0

Items from floor: None

Road Discussion:

Serenity Cove-Development is in the process of having road built

Central Specialties bid was received for the work needed on Pospisil & Trousil Drives. The Board had some questions on bid and concerns with the cost of Pospisil Drive. James Schmidt and Pete Fernholz will speak to Jeff Runge Sr. and set up a time Pete Fernholz can meet with Jeff Runge Sr. and Central Specialties to review and revisit repairs on Pospisil Drive before accepting bid, also need a proposed finish date. Will table this until July meeting.

OLD BUSINESS

Runestone Telecom- James Schmidt signed up for Wi-Fi with Runestone Telecom; fiber optic has been dug, but not hooked up yet. This should happen within 1-2 months. Town hall will not be able to have phone service with Runestone Telecom due to the town hall being in the Alexandria phone district.  Wi-Fi calling is a possible option for the phone service. It will be discussed with Anchor Consulting the next time he comes. This would eliminate paying for phone service.

Plat/Road Resolutions-The Board discussed the possibility of changing the resolution 6-01 to state that Class A roads change from a 7 ton to a 9 ton carrying capacity on future roads. Another change would be to change the wording “shall “to “must” regarding the developers responsibilities. Discussion was had. Jeff Stabnow, civil engineer, was present and reviewed the Lake Mary Township Plat/Road resolutions. The Board voiced concerns in Serenity Cove development regarding inspections. The thought is to hire a 3^rd party to do our own road inspections, to make sure they are meeting the township requirements. Discussion was had. James Schmidt Made a motion to hire Jeff Stabnow to help update the township Plat/Road Resolutions, and also hire him as a 3^rd party inspector for the Serenity Cove and other future developments. Pete Fernholz 2^nd. Motion carried 3-0.

James Schmidt will be in contact with Jeff Stabnow.

Summer short course- James Schmidt, Donna Hoeper, Pete Fernholz and Sue Hanson will attend. Discussion was had.

NEW BUSINESS

Cottage Grove Resort Association represented by Bill Post, asked for the approval of a set-up license for the resort. Discussion was had. Motion was made by James Schmidt to approve set-up license. Donna Hoeper 2^nd. Motion carried 3-0

State Demographic letter was reviewed. No changes needed to be made.

Land Use Permits reviewed by board.

Cenex Summer Fill-Sue Hanson will check on contact we had last year and will review at July meeting.

Lake Sustainability Fund (LSF)-was again discussed, as it was tabled for further discussion from the March Annual Meeting. Al Zeithamer representing the LSF is asking the township for $4200.00 for the four lakes in the township- Mary, Andrew, Pocket and Turtle lakes. Turtle Lake does not have a lake association at this time, so wouldn’t be included until they form an association. Linda Dokken-McFann spoke on behalf of the Lake Mary Association (LMA) and gave a brief history of the association and what they have done for lake improvement. The LSF is asking for the township support so they can apply for grants to receive matching funds to help with expense in controlling Aquatic Invasive Species (AIS) and other projects. It was brought up from the floor that Douglas County receives funds for AIS prevention each year according to an article in the Echo Press and has an excess of funds that have not been used, thus brought up the question of why the lake associations are not asking the County for money. Linda-Dokken McFann again, explained, you must have the matching funds to apply for this money. Concerns from Lake Mary Township residents were voiced opposing the contribution. Discussion was had. James Schmidt has contacted the Minnesota Association of Townships (MAT) to see if we could donate to a cause like this, he explained that this was not a donation or contributable item for the township, but the township board does have the opportunity to OK this in a contract setting on a yearly basis, if they want to. Discussion was had. James Schmidt, will again check with MAT and their lawyers on the legalities of this.  James spoke with several other townships to see what they are doing as far as funding given toward lakes, not a single township he spoke with are giving funds to any lake associations at this time.  Discussion was had.  It was decided that the LSF project will again be on the August agenda for further discussion. LMT wants time to have discussion and gather enough information to make an informed decision before our next annual meeting, when we plan our budget for the following year.

Sirens- Linda Dokken-McFann asked about LMT possibly installing sirens for bad weather in the Lake Mary area with all the summer residents. Discussion was had.  James will check into cost of siren and if there would be any matching funds available.

Mail bag was looked at and discussed- Newsletters, Thank-you notes and MAT member cards, LAR invite to meeting regarding new wellness center

Julie Freier, Treasurer, informed the board that they are moving in July from Lake Mary Township to LaGrand Township. James Schmidt looked up what to do in case of a vacancy. The Board will need to appoint Julie Freier in order for her to continue to be Treasurer until her term is up. Pete Fernholz made a motion to appoint Julie Freier as Treasurer for the remainder of her term. Donna Hoeper 2^nd. Motion Carried 3-0

Motion by at by James Schmidt at 10:03 pm to adjourn the meeting, Pete Fernholz 2^nd. Motion carried 3-0

Respectfully Submitted,

 

 Sue Hanson, Clerk