2014
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, December 9, 2014
The December meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by Dean Radil by starting the pledge to the flag.
Motion by Brad, 2nd by James, to approve the agenda with additions. Motion carried 3-0
Motion by Brad, 2nd by Brad, to approve bills that total $43,474.86. Motion carried 3-0
Motion by James, 2nd by James, to approve the minutes. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the Treasurers report. Motion carried 3-0
Matt Kakac, Arlan Kakac and Warren Engelbrecht are in attendance to discuss the maintenance and safety of Pheasant Way and Partridge Lane. Issues include: snow removal, condition of roads/ditches, limited visibility, dangerous/blind intersections and increased traffic flow due to farming and an existing business. The board and residents discussed ways to make the road safer, including an idea to hire an engineer t come up with options and cost comparisons to make the road safer. Brad made a motion to hire an engineer to assess the road, including recommendations and estimates on issues they them deem to be present. No second, motion fails.
Mr. Kakac next addressed the amount of gravel that was added by Hvezda. Lack of grading and/or delay in grading was discussed. All agreed that there was a communication breakdown between Hvezda and Runge Grading. The board is taking a stance that they will work with both contractors to bridge that communication. Mr. Kakac also would like to request earlier snow removal than it has been receiving in the past. A request has been made by the board, asking Runge to attempt to get to Affordable Pets/Matt Kakac business/residence earlier and as scheduling allows.
Dave Robley, Tim Bayerl, Scott Green and Bruce Nelson are in attendance to discuss the lift station at Co Rd 28. It sits in the road right of way. With the new road construction, the control panel will need to be moved 15 feet to the north. The cost is coming in at roughly $6000. The cost of the relocation will fall to the Lake Mary Township. Brad made a motion to cover the cost of relocation, as bid by Alexandria Electric, 2nd by James. 3-0 motion approved.
**Note Road Review…..assess culvert at Archie Trousils and Pheasant Way/Partridge
Mail bag was looked at and a motion was made by Brad, 2nd by Dean to adjourn meeting at 9:15pm, 2nd by Brad. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, November 11, 2014
The November meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by Dean Radil by starting the pledge to the flag.
Motion by Brad, 2nd by James, to approve the agenda with additions. Motion carried 3-0
Motion by James, 2nd by Brad, to approve bills that total $9062.57. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the minutes. Motion carried 3-0
Motion by James, 2nd by Brad, to approve the Treasurers report. Motion carried 3-0
Paul Johnson and Gerald Chlian were here to discuss a driveway on Pospisil Drive. Chlian has been maintaining the driveway and is no longer in a position to do this. It has been determined that the driveway has been dedicated to the public, but not yet accepted by the Lake Mary Township. After discussion, Gerald will contact the homeowners on Pospisil Drive to discuss further action.
The board discussed snow fence options with Runge Grading. Property owners on Pheasant Way and Oriole Lane have given permission to put up snow fence on their property.
Mail bag was looked at and a motion was made by James to adjourn meeting at 8:40pm, 2nd by Brad. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, October 14, 2014
The October meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by Dean Radil by starting the pledge to the flag.
Motion by Brad, 2nd by James, to approve the agenda with additions. Motion carried 3-0
Motion by Brad, 2nd by James, to approve bills that total $27,265.27. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the minutes. Motion carried 3-0
Motion by James, 2nd by Brad, to approve the Treasurers report. Motion carried 3-0
Mrs. Brezina is here to discuss the trimming and cutting of trees and shrubs on Woodsman Lane. As it relates to liability purposes, if trees and shrubs are in the road right of way, the township is responsible for clearing and managing.
Legally, the township can trim up to the fence line and any branches on the other side of the fence that hang in the way and not allow snow machinery to function properly or pose a safety risk. With another home being built on the road, the trees will need to be trimmed all the way back to the fence to allow for the bus turn around. The township will make contact with Brezinas before the next road review, so things can be measured and discussed.
All supervisors are current with equalization training. The next time we will need to send a supervisor to training is in 2016.
Discussion was had on putting up a snow fence on Oriole Lane. Nichole will send a letter to Jeff and Kathy Brooks, to ask them to attend the next meeting to discuss possible snow fence.
Brad spoke with Paul Johnson. Paul will do some digging into legals and attend the November meeting. We will be inviting the property owners to the November meeting as well.
Mail bag was looked at and a motion was made by Brad to adjourn meeting at 8:40pm, 2nd by James. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, September 9, 2014
The September meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by Dean Radil by starting the pledge to the flag.
Motion by James, 2nd by Brad, to approve the agenda with additions. Motion carried 3-0
Motion by James, 2nd by Brad, to approve bills that total $10,269.13. Motion carried 3-0
Motion by James, 2nd by Brad, to approve the minutes. Motion carried 3-0
Motion by James, 2nd by Dean, to approve the Treasurers report. Motion carried 3-0
Robert Schultz was in attendance to discuss reapproving the allowance of the mounds sewer system on his property. Brad made a motion to reapprove request with same stipulations from 2010, effective through the 1st of April, 2015. 2nd by James, motion carried 3-0
Riley Kephart was in attendance to discuss adding a driveway to Beaver Dam Road. Discussion was had regarding the existing turnabout and snow removal. Driveway will fit within guidelines.
Pospisil Drive-the road off the curve has been determined to be a township road. For many years, it has been maintained by landowner, Gerald Klein. Gerald is now asking that the township take over maintenance. After reviewing the township map, Brad has made a motion to table the discussion until we can meet with landowner and the Lake Mary Township attorney to clarify if we are still responsible. No 2nd, motion failed. Brad will contact Paul Johnson and landowner to discuss at next meeting.
Mail bag was looked at and a motion was made by Brad to adjourn meeting at 8:25pm, 2nd by James. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, August 12, 2014
The August meeting was held at the Lake Mary Town Hall beginning at 8:00pm and called to order by Dean Radil by starting the pledge to the flag.
Motion by James, 2nd by Brad, to approve the agenda with additions. Motion carried 3-0
Motion by Brad, 2nd by James, to approve bills that total $108,203.61. Motion carried 3-0
Motion by Brad, 2nd by Dean, to approve the minutes. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the Treasurers report. Motion carried 3-0
Julie sent a letter on 7/9/14 to Holmes City First Responders, giving them an opportunity to cash their $1500 check that was issued in April 2014 or claim as lost. As of tonight’s meeting, the check hasn’t been cashed and there has no contact from Holmes City First Responders. Brad made a motion to put a stop payment check until they attend a meeting to discuss and clarify. 2nd by James, motion carried 3-0.
Commissioner candidate John Gaugert attended the meeting to introduce himself and tell us why he is running for office.
Bargen Inc attended the meeting to further discuss what his services would entail. Brad made a motion to hire Bargen to do the replay on Trousil Drive. 2nd by James with stipulation that cost will not exceed $11,052.00. Motion carried 3-0. Hummingbird Way and Turtle Trail will not be done at this time.
Discussion was had on moving the meeting date to another week of the month. Brad would like the discussion to be tabled until the Annual Meeting.
James made a motion to adjourn the meeting at 9:13pm, 2nd by Brad. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, July 8, 2014
The July meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by James Schmidt by starting the pledge to the flag.
Motion by Brad, 2nd by James, to approve the agenda with additions. Motion carried 2-0
Motion by James, 2nd by Dean, to approve the bills that total $13,426.94. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the minutes. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the Treasurers report. Motion carried 3-0
Powers were present and will be placing in a private sewer at this time. MNDOT will not dig the additional 600 feet to hook them to public sewer and therefore MNDOT will be paying for the private sewer. Once we receive the parcel number for the remaining 4 acre parcel, we will make a motion to waive any further special assessment connection charges that may be applied towards the new parcel.
Dean repaired the door and window, submitted reimbursement for parts and labor.
Due to elections on August 12th, the monthly meeting time has been changed to 8:00pm.
Bargen Inc.were present to discuss services they provide for crack seal and repair. The board decided to stay with Jeff Runge for crack seal and repair. It will be discussed further as a board, to see if there are repairs to be made in addition to what Runge is providing.
Greg Windhurst and Rich Homan were present to introduce themselves and talk about why they are running for the Sheriff of Douglas County.
Ed Desautel spoke with the board regarding our annual audit. Everything looks good, healthy accounts and minimal changes.
Mail was looked at and discussed.
Brad made a motion to adjourn the meeting at 9:30pm, 2nd by James. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, June 10, 2014
The May meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by Dean Radil by starting the pledge to the flag.
Motion by Brad, 2nd by James, to approve the agenda with additions. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the bills that totaled $7,571.26. Motion carried 3-0
Motion by Brad, 2nd by James to approve the minutes. Motion carried 3-0
Motion by Brad, 2nd by James to approve the Treasurers report. Motion carried 3-0
Kevin and Judy Powers were here to discuss reconnecting to city sewer. The sewer line will need to be extended 600 feet to reach their remaining property. The board will send an inquiry letter to Bruce Nelson at ALASD to ask if Kevin and Judy Powers can reconnect to city sewer. The Lake Mary Township board supports the extension of the sewer line to the remainder of their property without imposing a reconnection fee. Powers will attend next month’s meeting to discuss the decision of Bruce Nelson/ALASD.
Alex Glass and Glazing sent an estimate to fix the window. Options were discussed to fix the door as well. Dean will be picking up the window from Alex Glass and Glazing and installing it himself.
Chloride and Gravel disbursement was discussed with Runge Grading.
Meeting was in recess at 8:15pm, to drive out and inspect Waterfowl Lane. The meeting was called back in session at 8:35pm. Waterfowl Lane was looked and it was decided that Runge will fill the holes.
Discussion was had regarding Cross Country Lane and the percentage that is reimbursement from the City of Alexandria. Snow removal is at 63% and Road Maintenance is at 84%. Going forward, it will be calculated at each monthly meeting.
Alexandria uses TriCity Paving for chloride and if someone wants their personal road to get an application, TriCity Paving will bill private residents separately.
Clerk Training will take place on June 19th, to go over the upcoming elections.
Election judge training letters were sent out to all interested parties, informing them of judges training opportunities.
Due to the primary election, the August meeting will stay the same date, but start at 8pm.
Brad made a motion, 2nd by James to adjourn the meeting at 8:49pm.
Respectfully submitted, Nichole Boyden
LAKE MARY TOWNSHIP
MONTHLY MEETING
Tuesday, May 13, 2014
The May meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by Dean Radil by starting the pledge to the flag.
Road Review minutes were reviewed and discussed with Runge Grading.
Dean contacted Alex Glass and Glazing and they will be here on 5/14/14 to measure the window order a new window.
The township received the signed memorandums from the State and Douglas County regarding the turnabout projects, both were accepted.
Douglas County Assessor submitted their contract for 2015-2018. 2015 and 2016 are set at $7.25 per parcel and 2017 & 2018 are set at $7.50 per parcel. Brad made a motion to approve the contract, 2nd by James. Motion carried 3-0
Cottage Grove Resort submitted their liquor license application. James made a motion to approve, 2nd by Brad. Motion carried 3-0
Mailbag was looked at and discussed.
Motion was made by James to adjourn the meeting at 8:26pm, 2nd by Brad. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP
MONTHLY MEETING
Monday, April 14, 2014
The April meeting was held at the Lake Mary Town Hall at 7:30pm and called to order by Nichole Boyden by starting the pledge to the flag.
James motioned that Dean Radil serve as Chair, 2nd by Brad. Motion carried 3-0
Brad motioned that James serve as Vice Chair, 2nd by James. Motion carried 3-0
James motioned to approve agenda with additions, 2nd by Brad. Motion carried 3-0.
Brad made a motion to approve the bills, 2nd by James. Motion carried 3-0
James made a motion to approve March minutes, 2nd by Brad. Motion carried 3-0
Brad made a motion to approve Treasurer’s report, 2nd by James. Motion carried 3-0
Randy Reemts was in attendance to ask about road maintenance at their property on Woodsman and the potential of getting a school bus to stop at their driveway. The township is already plowing the road and would continue to do so once a house was built. In addition, further steps would be taken to build the approach and work with Randy to get a turn around on his road, making it easier for the school bus to get access. Randy is going to come back to the May meeting, once the annual road review has been conducted.
Paul Johnson submitted a revised sewer ordinance for the board to review, discuss and potentially approve. The revised ordinance was reviewed. Brad motioned to approve the ordinance, 2nd by James. Motion carried 3-0. Nichole will contact Paul Johnson with approval to move forward in putting the Ordinance into compliance with the township.
Brad attended a meeting where Dave Robley presented updates and changes to the Highway 29 Project. Discussion was had, resulting in the draft of two resolutions. One resolution with the State of Minnesota and the other with Douglas County.
Brad made a motion, 2nd by James to approve a resolution between Lake Mary Township and the State of Minnesota. Motion carried 3-0
Brad made a motion, 2nd by James to approve resolution between Douglas County and Lake Mary Township. Motion carried 3-0
Brad made a motion to keep per diem at $60 per meeting, 2nd by Dean. Motion carried 3-0
Brad motioned the supervisors hourly rate be changed to $15 per hour, 2nd by James. Motion carried 3-0.
James made a motion to move the treasurer’s position from hourly to a salary of $200 per month plus per diems, 2nd by Brad. Motion carried 3-0.
Brad made a motion to keep the clerks wages the same at $300 per month plus per diems, 2nd by James. Motion carried 3-0.
James made a motion to keep mileage at .565, 2nd by Brad. Motion carried 3-0.
James made a motion to keep PERA and Life Insurance as is, 2nd by Dean. Motion carried 3-0.
Road Review is set for 4/25/14 at 8:15am, starting at township hall.
Gravel bids are as follows:
Sondrol: Class 5 $7.98 per yard.
Central Specialties: Class 5 $9.50 per yard, Class 1 $11.50
Hvezda: Class 5 $7.70 Class 1 $8.00
Runge: Class 5 $9.00
Discussion was had and it was determined the bid is awarded to Kyle Hvezda.
Motion was made by Brad to accept the gravel bid from Kyle Hvezda, 2nd Dean. Motion carried 3-0.
Dean made a motion that if Hvezda is unable to get gravel to chlorided areas in a timely manner or as needed for patchwork, the township my use Runge Grading as backup at a rate of $9.00 yard, 2nd by James. Motion carried 3-0.
A potential buyer of a home on Pospisil has been discussing approaches with Brad.
Mailbag was passed out and discussed.
Brad made a motion to adjourn at 10:05pm, 2nd by James. Motion carried 3-0.
Submitted by
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP
MONTHLY MEETING
Monday, March 10, 2014
The March meeting was held at the Lake Mary Town Hall at 7:30pm and called to order by Dean Radil, Chairman, with the pledge to the flag.
Motion by Brad to approve agenda, 2nd by James. Motion carried 3-0
Motion by James to approve bills with inquiry into Farmers bill for clarification, 2nd by Brad. Motion carried 3-0
Motion by Brad to approve February minutes, 2nd by James. Motion carried 3-0
Motion by to Brad approve Treasurers Report, 2nd by James. Motion carried 3-0
Residents on Robin Lane: Vicki Smith, Marilyn Kluver and Lee and Kim Gylsen were in attendance. They would like the township to take over the maintenance of the road that is past the township line. Discussion was had that maintenance would need to either be privately contracted, unless the road is built up to township regulations or blacktop is placed on it. The township referred the Robin Lane residents to Jeff Runge, who was also in attendance at the meeting, to discuss a private contract.
Paul Johnson presented information regarding how Douglas County building permits that needing sewer are relayed to township and the city. Letters are sent out by the 10th of each month to the townships, as an indicator of who will be needing sewer permits. In addition, ALASD also sends a form out to townships when a sewer is being hooked up. Paul drafted an ordinance, showing our current fees. Paul will be updating the ordinance to reflect the prices of the local region, that governs the majority of townships in Douglas County, and mail the final draft to us for next months meeting.
It was determined that the Rotzen mailbox was hit by flying snow, therefore, the township is not responsible for reimbursement of the new mailbox. A letter with the boards determination will be sent to the Rotzen residence.
Mailbag was reviewed and discussed.
Motion by James, 2nd by Brad to adjourn at 9:06pm. Motion carried 3-0
Submitted by
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, FEBRUARY 14, 2014
Our February meeting was held at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by Dean Radil, Chairman, with the pledge to the flag.
Motion by Brad to approve agenda with additions, 2nd by James. Motion carried 3-0
Motion by James to approve bills with changes, 2nd by Dean. Motion carried 3-0
Motion by Brad to approve January minutes, 2nd by James . Motion carried 3-0
Motion by to James approve Treasurers Report, 2nd by Brad. Motion carried 3-0
Reviewed laptop options, Dean made a motion to upgrade the RAM to 8GB on the Asus S56CA-DH51 model and add Microsoft Office. The purchase will be made at Computer Specialists. Stipulations of purchase were as such: May spend up to $1000 on laptop and $500 on software. 2nd by Brad. Motion carried 3-0
Received a letter from the Rotzen residence, asking for reimbursement of a mailbox she believes was hit by the snowplows. Amount requested was $88.17. Issue will be tabled until Runge Grading has had a chance to inspect property and report back to Brad.
James made a motion to change the April meeting date to Monday, April 14, 2014 at 7:30pm, 2nd by Brad. Motion carried 3-0.
Board of Appeals date has been set for April 14th at 9:00am
The board discussed gallons of chloride to use for 2014, it was determined to estimate 14,500 gallons.
Runge Grading submitted a letter indicating that rates will be changing, effective March 1st, 2014 through March 1st, 2015
2015 budget was discussed.
Mailbag was looked at and discussed.
Motion was made by James to adjourn the meeting at 9:10, 2nd by Brad. Motion carried 3-0
Submitted by
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, JANUARY 14, 2014
Our January meeting was held at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by Dean Radil, Chairman, with the pledge to the flag.
Motion by Brad to approve agenda with addition, 2nd by James. Motion carried 3-0
Motion by Brad to approve bills, 2nd by James. Motion carried 3-0
Motion by Brad to approve December minutes, 2nd by Dean. Motion carried 3-0
Motion by James to approve Treasurers Report, 2nd by Brad. Motion carried 3-0
Items on the floor: Lonnie and Wendy Wing attended the meeting to discuss the variance that has been granted for their sewer project. Brad made a motion to show no opposition towards the variance that was approved by Douglas County.
Matt Kakac, Affordable Pet Care, is filing a permit to build an expansion. The commissioners will be at the property on 1/15/14, to go over the plans. Construction is set to start in May 2014. Brad made a motion to give approval of expansion with no objections from the Lake Mary Township board . 2nd by Dean. Motion carried 3-0
Paul Johnson, Pemberton Law, presented the board a preliminary copy of his recommended sewer ordinance. The board is hopeful that we will get things finished and vote on a new ordinance at the next monthly meeting. Concerns were raised on how payments are tracked and assessments are communicated between the township and ALASD.
Report on repairs to town hall-outside light has been fixed. The cracked window will be addressed once it warms up.
Reviewed contract with Desaultel for audit services. Motion by Brad to accept contracts as is. 2nd by James. Motion carried 3-0
Noxious weed reports will be done this year by James.
Laptop is not working properly and we need to look at updating or replacing. Computer Specialists to clean and update.
Motion by Brad to adjourn at 8:50pm. 2nd by James. Motion carried 3-0
Nichole Boyden, Clerk Dean Radil, Chairman