September 2020
The Lake Mary Township monthly meeting was called to order by Chairman, James Schmidt, with the pledge to the flag at 7:30 pm.
Members present: Supervisors: James Schmidt, Donna Hoeper, and Pete Fernholz;
Clerk, Sue Hanson, and Treasurer, Christy Tvrdik.
A Motion was made by James Schmidt to approve the agenda with 2nd by Donna Hoeper. Motion carried 3-0.
A Motion was made by James Schmidt to approve the bills in the amount of $16,937.50, 2nd by Pete Fernholz. Motion carried 3-0.
A Motion was made by Donna Hoeper to approve the August 2020 minutes, 2nd by Pete Fernholz. Motion carried 3-0.
TREASURERS REPORT: LMT has a balance of $187,354.82. There is one outstanding check.
A Motion was made by James Schmidt to approve the Treasures report as read, 2nd by Pete Fernholz. Motion carried 3-0.
ITEMS FROM THE FLOOR: A complaint was received from a resident on Oriole Ln regarding 4 wheelers tearing up the road and ditches. A discussion was had. The resident will be advised to contact Douglas Co. Sheriff’s Dept. if it continues to happen.
Jeff Runge Sr. reported on a plugged culvert on Hiebel Rd. on the East end closest to Hwy 29. Jeff Runge recommended replacing the culvert as it will most likely plug again if cleaned out. A discussion was had. A motion was made by James Schmidt to replace the plugged culvert with a new 24” culvert, 2nd by Donna Hoeper. Motion carried.
ROAD DISCUSSION:
MnDOT- Frontage Rd Agreement: A Frontage Rd. turn back agreement was received from MnDOT. A discussion was had on LMT taking back Frontage Rd. A resolution will be needed. James Schmidt will write up a resolution and an agreement will be finalized at the October 13th meeting.
Swing away mailboxes/ Assessment deadline: The revised mailbox support system policy was reviewed and discussed. The deadline for assessing the mailbox support cost on residents’ 2021 property tax is Nov. 30. A motion was made by James Schmidt to approve the mailbox support system policy with resolution #09-20, 2nd by Pete Fernholz. Motion carried 3-0.
Pray variance-Oriole Ln: Pray’s, residents on Oriole Ln, have applied for a variance to build a shed within 10 feet of the road right of way. LMT has a concern that with the shed being so close to the road it will cause issues with snow removal in that area. A discussion was had. James Schmidt will contact Dave Rush regarding LMT’s concerns with the variance.
OLD BUSINESS:
GovOffice web design/contract: The contract with GovOffice for updating the current website was discussed. The responsive website design would make it easier for LMT residents to navigate with their phones. The board agreed on the update and a LMT website design.
District 9 zoom meeting: Sue Hanson attended the District 9 meeting via Zoom. A recap was given on what was discussed at the meeting.
NEW BUSINESS:
Laptops/CARES act: An estimate was received from Computer Specialist on purchasing two laptop computers with the CARES Act money. This would enable the Clerk and Treasurer to work from home and participate in remote meetings while having access to LMT information if needed due to COVID-19. A discussion was had. A suggestion was made about having a monitor/TV mounted on the wall, so all meeting attendees can see information, charts, pictures that are being discussed without having to gather together or passing papers. A motion was made by James Schmidt to purchase two laptop computers and a larger monitor/TV for LMT with the CARES Act Funding, 2nd by Donna Hoeper. Motion carried 3-0.
MATIT insurance policy: The insurance policy for LMT was received and reviewed. A discussion was had. There was a question if the laptops being purchased would be covered off-site. If so, Sue Hanson be will add the value of the laptops to the policy.
Misc. Tax settlement: A misc. tax settlement was received from the county for permits and PLIT.
CARES Act update/DUNS#, SAMS & CAGE code: LMT has applied for and received a DUNS# & SAMS information from the government. Which is needed for the CARES Act funding spending. Two sanitizer stations and a storage rack for the folding chairs/tables have been purchased, (when chairs/tables need to be taken down for social distancing). The touchless faucets and soap dispensers were on backorder and should be shipped soon.
Plunkett's- fall maintenance: Plunkett's fall maintenance was performed on 9-2-20
Calendar: MAT calendar was reviewed.
Next Meeting: LMT next meeting will be held October 13th, 2020 @ 7:00 PM
MAILBAG- Mailbag was reviewed and discussed.
A Motion was made by James Schmidt at 8:37 P.M. to adjourn the meeting, 2nd by Donna Hoeper. Motion carried 3-0.
Respectfully Submitted,
Sue Hanson, Clerk
Chairman__________________________________________