July
The Lake Mary Township monthly meeting was called to order by Chairman, James Schmidt, with the pledge to the flag at 7:30 pm.
Members present: Supervisors: James Schmidt, Donna Hoeper, and Pete Fernholz;
Clerk, Sue Hanson, and Treasurer, Christy Tvrdik.
A Motion was made by James Schmidt to approve the agenda, 2nd by Donna Hoeper. Motion carried 3-0.
A Motion was made by James Schmidt to approve the bills in the amount of $140,213.84, 2nd by Pete Fernholz. Motion carried 3-0.
A Motion was made by Pete Fernholz to approve the June 2020 minutes with wording corrections, 2nd by Donna Hoeper. Motion carried 3-0.
TREASURERS REPORT: LMT has a balance of $57,821.73.There is an outstanding check for $500.00. The ACH credit (taxes) of $317,799.51 was not deposited into the checking account until July 1st.
A Motion was made by James Schmidt to approve the Treasures report as read, 2nd by Donna Hoeper. Motion carried 3-0.
ITEMS FROM THE FLOOR: None
ROAD DISCUSSION:
- Paving project 2019: Jeff Stabnow, engineer, was present. The 2019 paving project and repairs are complete. There was one complaint from a resident on Little Mary Circle, of a piece of equipment marring his driveway where it had been repaired. Jeff Stabnow talked with the resident and explained the fine mixed used in the repair is affected more by heat causing it to be softer. The affected area should blend back in and be Ok with heat and time.
- Swing away mailbox support: The rough draft of the mailbox resolution was reviewed and discussed. Changes will be made and it will be revisited at the August meeting.
- Frontage Road/MnDOT: LMT has not heard anything from MnDOT regarding the work to be done on Frontage Rd.
OLD BUSINESS:
- Road policy: The final draft of the LMT Road Policy was reviewed and discussed. A motion was made by James Schmidt to approve Resolution 7-20, the LMT Road Policy and Standards, 2nd by Pete Fernholz. Motion carried 3-0. The new policy will be posted on the website and filed at the Douglas County Law Library.
- GovOffice Website: A discussion was had. The decision was made to wait on changing anything with the LMT website for now. It will be looked at again next year.
NEW BUSINESS
- Auditor's final report/Findings from last year’s Audit: The final report booklet was distributed to members of the Board. The final numbers were reviewed and discussed.
- June 2020 Tax settlement: The June 2020 Tax settlement was reviewed.
- CARES Act/Special fund: Local governments may be eligible for a share of federal aid Minnesota received from the Coronavirus Relief Fund (CRF). The Minnesota Department of Revenue will distribute this aid. To receive these funds, local governments must submit a certification form by email. LMT is eligible for approximately $28,200.00.The monies must be used for COVID related expenses from March 1st, 2020 through November 15, 2020. All expenses must be deemed necessary and are above and beyond the annual budget. Sue Hanson spoke with Steve Fenske, MAT Attorney, and he recommended creating a temporary fund for the money, as any money not used will be given to Douglas County to use for COVID related expenses. A discussion was had. A motion was made by James Schmidt for LMT to apply for the Coronavirus Relief Fund, 2nd by Donna Hoeper. Sue Hanson and James Schmidt filled out the application to be submitted. A motion was made by James Schmidt to make a temporary COVID fund to deposit the CRF money when it is received, 2nd by Pete Fernholz. Motion carried 3-0
- Election preparation: Sue Hanson presented sample ballots and election judge schedules to the Board. Sue Hanson also went over preparations that are being made for the upcoming elections due to COVID guidelines. Sue Hanson has purchased Plexiglas, face shields, sanitizer, floor decals, etc. The decision was made to eliminate the voting booths, due to the inability to sanitize the wood. LMT will also check into getting hands free faucets and soap dispensers for the bathroom. James Schmidt will get estimates.
- Townhall rental- Funeral & 4- H: There have been inquiries on town hall rental due to COVID. A discussion was had. A motion was made by James Schmidt to follow the social gathering guidelines for meetings etc., and no more than 25 people in the town hall at one time, 2nd by Donna Hoeper. Motion carried 3-0. Cleaning of the town hall was discussed and a decision was made to have Laurie Huber sanitize the town hall after any meeting or gathering.
- Land use/sewer permits: The Land use and sewer permits were reviewed.
- Calendar: The July and August calendars where reviewed and discussed.
a) District Meeting- 17th online: The MATDistrict Meeting- for our area will be held online August 17th
b) The next LMT monthly meeting will be held Wednesday, August 12 @ 7:00 PM, due to the Primary Election being held on the 2nd Tuesday in August
MAILBAG- Mailbag was reviewed and discussed.
A Motion was made by James Schmidt at 8:52 PM to adjourn the meeting, 2nd by Donna Hoeper. Motion carried 3-0.
Respectfully Submitted,
Sue Hanson, Clerk
Chairman_______________________________________________________