2015
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, December 8, 2015
The December meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by James Schmidt by starting the pledge to the flag.
Motion by James, 2nd by Dean, to approve the agenda. Motion carried 2-0
Motion by James, 2nd by Dean, to approve bills, that total $20,016.24. Motion carried 2-0
Motion by James, 2nd by Dean, to approve the minutes. Motion carried 2-0
Motion by James, 2nd by Dean to approve Treasurers report. Motion carried 2-0
James made a motion to transfer WIF funds into the Capital Improvement account. Transferring the funds will help streamline the number of open accounts on our operating systems. The transferring of funds will not affect or change the overall balance of the funds that Lake Mary Township has.
March election filing period is open from December 29th-January 12th, 2016. One supervisor position and the Clerk position are up for election.
The position on the ALASD Sanitary Sewer Board will be vacant as of January 1, 2016. At this time, we are not filling the position.
The board discussed road conditions with Runge Grading.
Mail bag was looked at and discussed.
Motion by James to adjourn the meeting at 8:04pm, 2nd by Dean. Motion carried 2-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, November 10, 2015
The November meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by James Schmidt by starting the pledge to the flag.
Motion by James, 2nd by Dean, to approve the agenda. Motion carried 2-0
Motion by James, 2nd by Dean, to approve bills, that total $14,052.09. Motion carried 2-0
Motion by James, 2nd by Dean, to approve the minutes. Motion carried 2-0
Motion by James, 2nd by Dean to approve Treasurers report. Motion carried 2-0
Julie spoke with Stephen from the PFA. The townships WIF fund helps to cover repair and replacement costs for sewer. Now that the PFA loan is paid, the township is no longer under obligation maintain the special account. The board will address whether or not to combine the WIF account with the Capital Improvement account at a later time.
Town Road Distribution was looked at, and added .33 for power lane and frontage road.
Mail bag was looked and discussed.
James made a motion to adjourn the meeting at 8:28pm, 2nd by Dean. Motion carried 2-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, October 13, 2015
The October meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by James Schmidt by starting the pledge to the flag.
Motion by James, 2nd by Brad, to approve the agenda with additions. Motion carried 3-0
Motion by Brad, 2nd by Dean, to approve bills, that total $19,176.95 Motion carried 3-0
Motion by Brad, 2nd by James, to approve the minutes. Motion carried 3-0
Motion by James, 2nd by Brad to approve Treasurers report. Motion carried 3-0
The PFA loan (Sewer project) was paid in full. The board discussed the ALASD levy for 2016 and if changes need to be made. Julie will contact the PFA office and Nichole will contact Bruce Nelson at ALASD.
Runge Grading inspected Blue Bill Drive. It is the opinion of the board and Runge Grading that the drainage is adequate. Other roads and maintenance issues were discussed.
Board members were given a questionnaire to fill out, so the website can be updated.
Lake Mary Township was given back the Cul-de-sac that has resulted from the new round about. James made a motion to name the road Power Drive, 2nd by Brad. Motion carried 3-0
Mail bag was looked at and discussed.
Motion made by James, 2nd by Brad to adjourn the meeting at 8:29pm. Motion carried 3 -0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, September 8, 2015
The September meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by James Schmidt by starting the pledge to the flag.
Motion by Dean, 2nd by James, to approve the agenda with additions. . Motion carried 2-0
Motion by James, 2nd by Dean, to approve bills, that total $19,176.95 Motion carried 2-0
Motion by James, 2nd by Dean, to approve the July minutes. Motion carried 2-0
Motion by James, 2nd by Dean to approve Treasurers report. Motion carried 2-0
Linda Dokken-McFann, representing the Lake Mary Association, presented the proposed Clean Water Project for Lake Mary.
The county will be dropping the “Ct” on Turtle Trail Court. Runge will order a new sign and going forward, any new addresses will be referred to as Turtle Trail.
The township received a call referencing the drainage on Bluebill Lane. The supervisors and Runge Grading discussed solutions. Runge will check elevations and discuss at the next meeting.
Ditches on Cross Country were worked on by Kyle Hvezda.
Another call came in regarding the lot on Hummingbird Way being mowed. The township has no say on how a landowner maintains their land. The only time the township can get involved is when there are noxious weeds.
Mail bag was looked at and discussed.
Motion made by Brad, 2nd by James to adjourn the meeting at 8:29pm. Motion carried 3 -0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, August 11, 2015
The August meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by James Schmidt by starting the pledge to the flag.
Motion by James, 2nd by Dean, to approve the agenda with additions. . Motion carried 2-0
Motion by James, 2nd by Dean, to approve bills, that total $267,525.54 Motion carried 2-0
Motion by James, 2nd by Dean, to approve the July minutes. Motion carried 2-0
Motion by James, 2nd by Dean to approve Treasurers report. Motion carried 2-0
Bargen was present to discuss what they would do to improve the Lake Mary roads. The board informed Bargen that the township is not in the position to hire him this year.
The board discussed phone messages regarding Bluebill Drive and Hummingbird Way.
Gardonville upgraded our internet speed, also increasing the bill.
Mail bag was looked at and discussed.
Motion made by James, 2nd by Dean to adjourn the meeting at 8:27pm. Motion carried 2-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, July 14, 2015
The July meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by James Schmidt by starting the pledge to the flag.
Motion by James, 2nd by Dean, to approve the agenda with additions. . Motion carried 2-0
Motion by Brad , 2nd by Dean, to approve bills, that total $25,043.60 Motion carried 3-0
Motion by Brad, 2nd by Dean, to approve the June minutes with correction. Motion carried 3-0
Motion by Brad, 2nd by James to approve Treasurers report. Motion carried 3-0
The board discussed the current sewer debt. The township bank account reflects we have enough funds collected from special assessment payments, that we have the ability to pay off the balance of the Sewer 1 and Sewer 2 debts. Brad made a motion to pay the balance of the Sewer 1 debt, and use any remaining funds towards the Sewer 2 debt. Once the Sewer 2 debt is paid in full, any remaining funds shall then be transferred to the Capital Improvements/Sewer fund. 2nd by Dean, motion carried 3-0
No items from the floor
Chloride was applied to roads, nothing else to report.
The township received a letter from Dean Wildung regarding an approach, Brad will contact and take care of question.
The board will visit road account consolidation in December.
Annual Audit was discussed with Ed Desautels. Financial statements are in good shape, we received a clean opinion. Recommendations were to run a general ledger at year end, to see if any coding errors have occurred prior to submitting for the audit.
Seal coating on Hummingbird Way was tabled until August meeting.
Need to look into faster internet, so we can access webpage during meetings. Web page updates were discussed and timelines were put into place for updating information.
Mail bag was looked at and discussed.
Motion made by James, 2nd by Brad to adjourn the meeting at 9:52pm. Motion carried 2-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, June 9, 2015
The May meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by James Schmidt by starting the pledge to the flag.
Motion by Dean, 2nd by Brad, to approve the agenda. Motion carried 3-0
Motion by Brad, 2nd by Dean, to approve bills, that total $53,862.51 Motion carried 3-0
Motion by Brad, 2nd by Dean, to approve the May minutes. Motion carried 3-0
Motion by Brad, 2nd by James to approve Treasurers report. Motion carried 3-0
Discuss was held with Runge Grading concerning mowing grass in the shoulders and gravel applications.
The board read a letter from the Lake Mary association regarding a proposed no wake zone in Lake Mary.
Mail bag was looked at and discussed.
Motion made by Brad to adjourn the meeting at 8:15pm, 2nd by James. Motion carried 3-0
Respectfully submitted,
Nichole Boyden , Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, May 12, 2015
The May meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by James Schmidt by starting the pledge to the flag.
Motion by Brad, 2nd by Dean, to approve the agenda. Motion carried 3-0
Motion by Brad, 2nd by James, to approve bills, that total $9,875.42. Motion carried 3-0
Motion by Brad, 2nd by Dean, to approve the April minutes. Motion carried 3-0
Motion by James, 2nd by Dean, to approve the 4/20/15 Board of Appeals minutes. Motion carried 2-0, 1 abstain.
Motion by Dean, 2nd by James to approve Road Review minutes with changes. Motion carried 3-0
Motion by Dean, 2nd by James to approve Treasurers report. Motion carried 3-0
Discussion regarding road review. Dean spoke with Hudson township. Hudson will crack seal on Nemec Estates the year they plow the snow, Lake Mary Township will crack seal on the years we plow the road.
Dean made a motion to amend the agreement between Hudson Township and Lake Mary Township plowing and maintenance of Nemec Estates. The years that Hudson plows, they will crack seal that summer, Lake Mary will crack seal the years we plow. 2nd by James. Discussion was had. Motion carried 3-0
Road grading on Bluegill Lane and other road grading in progress was discussed with Runge Grading.
Patchwork/tar not done by Runge will be done by Mark Lee.
Linda Dokken-McFann was present to represent the Lake Mary Association. She is here to request that the $50 rental fee be waived. Motion by Brad to amend the fee structure of the Lake Mary Townhall rental agreement as follows: Section 4e-4H and 501(c)3/Non-profit Status: 501C3 and other chartered non-profits within Lake Mary Township shall have the rental fee waived. Damage deposit shall apply.
2nd by James. Motion carried 3-0
Mail bag was looked at and discussed.
Motion made by Brad to adjourn the meeting at 8:35pm , 2nd by James. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, April 14, 2015
The April meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by Dean Radil by starting the pledge to the flag.
A discrepancy was found in regards to the 2015 March Annual Elections. Brad Brejcha term expired in 2015, with Dean Radil expiring in 2016. Dean replaced the spot vacated by Brad. Nichole made a motion to appoint Brad Brejcha into the vacancy left by Dean, expiring 2016. 2nd by James, motion carried 2-0
Motion by Brad to appoint Dean Chair, 2nd by James. Motion failed, 1-2. New motion by Dean to make James Chair, 2nd by Brad. Motion carried 3-0.
Motion by Brad, 2nd by Nichole to appoint Dean Vice Chair. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the agenda with changes. Motion carried 3-0
Motion by Brad, 2nd by Dean, to approve bills, with changes, that total $21,943.32. Motion carried 3-0
Motion by Dean, 2nd by James, to approve the minutes with changes. Motion carried 2-0, 1 abstain
Motion by Brad, 2nd by James to approve Treasurers report. Motion carried 3-0
Residents from Canary Lane are here to discuss dust and chloride on their road. The concern is that the road is graded too often, creating a lot of dust. The request is to add chloride to their lane to cut down on dust. The board agreed that all of Canary Road will be treated with chloride and revisit the issue next year to see how it worked.
Motion by Brad-Treasurer increase to $220/mo, Clerk to $330/mo, per diem stays same at $60 per meeting and Supervisor hourly pay increase to $16/hour, mileage at 57.5/mile, PERA and Life Ins no change, 2nd by James. Motion carried 3-0
Reminder that the Board of Appeals is on 4/20 at 9:00am, and the road review will be held on 4/24 at 9:00am
Motion by Brad that the Gopher Bounty stays the same, 2nd by James. Motion carried 3-0
Reed Hvezda is here to let us know that he is applying for a mining permit from the City of Alexandria. The City wanted Mr. Hvezda to inform the Lake Mary Township of his plans and make sure there wasn’t an approval or application process needed from the township, so long as loads stay within legal limits and culverts are at code.
Motion by James, 2nd by Dean to approve the Cottage Grove Resort liquor license. Motion carried 3-0
Mail bag was looked and discussed.
Mail bag was looked at and discussed.
Motion made by Brad to adjourn the meeting at 8:51pm , 2nd by Dean. Motion carried 3-0
Respectfully submitted, Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, February 10, 2015
The February meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by Dean Radil by starting the pledge to the flag.
Motion by Brad, 2nd by James, to approve the agenda. Motion carried 3-0
Motion by James, 2nd by Dean, to approve bills that total $38,258.50. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the minutes with changes. Motion carried 3-0
Motion by Brad, 2nd by Dean, to approve the Treasurers report. Motion carried 3-0
March Meeting is set for Monday, March 9th at 7:30pm
Annual Meeting will be March 10th, 2015 at 8:00pm
Board of Appeals meeting is set for April 20th at 9:00am
Road Review will be held on April 24th at 9:00am
Received Runges new rates, effective March 1st, 2015. Motion was made to accept the new rates and continute with Runge Grading services. 2nd by James. Motion carried 3-0
Mailbag was looked at and discussed.
James made a motion to adjourn at 8:40pm, 2nd by Brad. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk
LAKE MARY TOWNSHIP MONTHLY MEETING
Tuesday, January 13, 2015
The January meeting was held at the Lake Mary Town Hall beginning at 7:30pm and called to order by Dean Radil by starting the pledge to the flag.
Motion by Brad, 2nd by James, to approve the agenda. Motion carried 3-0
Motion by Brad, 2nd by James, to approve bills that total $43,828.63. Motion carried 3-0
Motion by Brad, 2nd by James, to approve the minutes with changes. Motion carried 3-0
Motion by James, 2nd by Brad, to approve the Treasurers report. Motion carried 3-0
The Holmes City First Responder donation check was returned, due to “No Mail Receptacle.” The check was sent to the address provided by Shawna Stoen. The board will hold the check until the March Annual Meeting, when there is representation from Holmes City First Responders.
Bruce Walltich and Fred Harvey were in attendance to discuss proper procedures to get Oriole Lane and Pheasant Way paved, from Co Rd 4 N. Two separate petitions, one for each road. It was discusses that Lake Mary Township has adopted the Douglas County road standards, in accordance, all new and approved paved roads are to follow those standards. The first step is to get a petition signed by 80% of the Oriole Lane residents. Once that takes place, an engineer would be hired, by the township, to come assess the road and report back with recommendations and costs for the project. A special meeting would take place to discuss any further action. The board will proceed with any action once a qualifying petition is submitted.
Lake Mary Township is requesting 14,500 gallons of chloride for 2015.
Noxious weed contact will be James Schmidt.
March Spring Short Course will be in Arrowwood on the 27th.
Mail bag was looked at and a motion was made by James, 2nd by Brad to adjourn meeting at 8:35pm, 2nd by Brad. Motion carried 3-0
Respectfully submitted,
Nichole Boyden, Clerk