May

 

 

Meeting was called to order by Chairman, James Schmidt (via Skype) with the pledge to the flag at 7:30 P.M.

Members present: Supervisors: James Schmidt (via Skype), Donna Hoeper and Pete Fernholz.

Clerk, Sue Hanson and Treasurer, Christy Tvrdik.

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Motion was made by James Schmidt to approve the agenda with addition of Calendar added to New Business, 2^nd by Pete Fernholz. Motion carried 3-0.

Motion was made by James Schmidt to approve the bills in the amount of $18,394.02, 2^nd by Donna Hoeper. Motion carried 3-0.   

Motion was made by Donna Hoeper to approve the April 2019 monthly minutes with punctuation and spelling corrections, 2^nd by Pete Fernholz. Motion carried 3-0.

Motion was made by James Schmidt to approve the 2019 Board of Equalization Minutes, 2^nd by Pete Fernholz. Motion carried 3-0.

TREASURERS REPORT: LMT has balance of $815,259.12. There are five outstanding checks.

 Motion was made by James Schmidt to approve the Treasures report as read, 2^nd by Pete Fernholz. Motion carried 3-0.

ITEMS FROM THE FLOOR:  None

ROAD DISCUSSION:

Road review recommendation minutes were reviewed and discussed.

Discussion was had with Jeff Runge to repair the soft spots on the 2019 Paving Project roads. The roads listed in the 2019 road review minutes will be prepared before blacktopping by digging out soft spots and placing mesh and Class V gravel.

Jeff Runge will take care of paving project repairs before working on the other road review recommendations.

Serenity Drive already has cracks in the blacktop. This needs to be checked before LMT takes over the maintenance of the road. Jeff Stabnow will look at road and make documentation of what is happening with this road and its condition.

Lodge Hall Rd tiling was discussed. Radils are willing to place an 18 inch culvert when they are tiling, and have road dug up. LMT will purchase the culvert.

Motion was made by James Schmidt to approve the road review minutes with additions as noted, 2^nd by Pete Fernholz. Motion carried 3-0.

Bonding agreement letter from Mark Lee and Larson Insurance reviewed and discussion was had. Based on Jeff Stabenow’s recommendation to approve the bonding agreement, motion was made by Donna Hoeper to approve the bonding letter agreement. 2^nd by Pete Fernholz. Motion carried 2-0, James Schmidt abstained.

Jeff Stabnow updated status with Mark Lee Excavating. As of now, it looks like it will be at least one month before the project gets underway. The project has a September completion date. Jeff Stabnow also informed the Board there maybe areas in the blacktop that have insufficient aggregate under the bituminous pavement. There may need to be different measures taken to correct this. Crushed concrete may need to be added in order to make a good base. More will be learned about this situation as Jeff Runge is making repairs to soft spots. Mark Lee is doing a project using crushed concrete on a road in Hudson Township, will get feedback on how well it works.

Jeff Stabnow recommended the placement of swing away mailbox supports when the blacktopping is redone. Swing Safe is the brand recommended by the County. The cost of these mailboxes is approximately $125.00 to $150.00 per mailbox. Discussion was had on cost and how these would be paid for if we decide to use these specific mailboxes. One option would be for the township and homeowner to split the cost. Jeff Stabnow will gather more information and ideas on how other townships divide the cost.

An invitation was received to the Chloride Reduction Assembly in Alexandria June 19^th. Discussion was had. Donna is interested in attending.

OLD BUSINESS:  

 

Culvert Resolution: Currently being worked on by Jeff Stabnow.

 

Summer Short Course: Sue Hanson and Christy Tvrdik are planning on attending June 17^th in St Cloud. Sue will take care of registration.

 

Board of appeal: LMT received the statement of correction for the acreage of the Janet Lyle property, parcel #30-0376-000.

 

 

 

 NEW BUSINESS:

 Resolutions:

1. Resolution Establishing Spending of Capital Project Fund: Discussion was had. Corrections and additions were discussed. Sue Hanson will make additions and corrections and the Board will revisit resolution at the June 2019 meeting.
2. AAEDC Resolution: Resolution was reviewed and discussed. Spelling correction was made and Vice Chairman was added to signature line, as James Schmidt was not physically present to sign. Motion was made by James Schmidt to approve the AAEDC Resolution, 2nd by Donna Hoeper. Motion carried 3-0.
3. Affidavits of Supervisors Resolutions:  Affidavits were reviewed. Motion made by Pete Fernholz to accept Affidavit of Supervisors Resolution 0-19A for James Schmidt, 2^nd by Donna Hoper. Motion carried 3-0. Motion made by Pete Fernholz to accept Affidavit of Supervisors Resolution 0-19B for Donna Hoeper, 2^nd by James Schmidt. Motion carried 3-0. Motion made by Donna Hoeper to accept Affidavit of Supervisors Resolution 0-19C for Pete Fernholz, 2^nd by James Schmidt. Motion carried 3-0

Cottage Grove 3.2 beer license: Motion made by James Schmidt to approve the 3.2 beer license for Cottage Grove Resort, 2^nd by Pete Fernholz. Motion carried 3-0.

Engagement letter for audit: Engagement letter from Desautels, Bartosiewski & Associates was reviewed. Pete Fernholz, Vice Chair, signed letter.

Plunketts Pest Control: Plunkett’s have completed the spring maintenance.

MAT Treasurer training: Christy Tvrdik reviewed items of interest learned at the MAT Treasurer training.

1. Minutes need to state every year, how long Treasurers records should be kept. James stated we should keep the Treasurers record for the length of time required by law.
2. LMT needs to have an investment policy. James Schmidt will check into this.
3. LMT needs to have a Collateral Agreement with bank, which we do with Bremer Bank. James noted we have a good collateral agreement.
4. Deductions will no longer be listed on the net pay forms, as this is private information.
5.  Checks for bills can be made out prior to meeting but cannot be signed until approved. Christy Tvrdik and Sue Hanson have decided to try this method.

MAIL BAG- Mail bag was reviewed and discussed. Packet was received from Land and Resource on Land Use Permit for shed on Serenity Cove. Hearing was tonight. Sue Hanson will email Dave Rush and inquire about outcome.

Motion was made by James Schmidt at 10:03 P.M. to adjourn the meeting, 2^nd by Donna Hoeper. Motion carried 3-0.

Respectfully Submitted,

 

Sue Hanson, Clerk

 

Chairman_______________________________________________________