2011
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, DECEMBER 11, 2012
Our December meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the Chairman, Dean Radil, with the pledge to the flag. All board members were present except Brad Brejcha.
Motion by James and seconded by Dean for approval of the agenda with additions. Motion carried 2-0.
Brad Brejcha made it to the meeting. He is dressed in his uniform but is temporarily off duty unless there is an emergency.
Motion by James and seconded by Brad for approval of the bills, including payroll, totaling $55,602.40. Motion carried 3-0.
Motion by Brad and seconded by Dean to move January’s meeting to January 15, 2013. Motion carried 3-0.
Motion by Brad and seconded by James to approve the November minutes with a change. Motion carried 3-0.
Before Julie can move any money the bank needs all of the officer signatures. Motion by Brad and seconded by James to approve the Treasurer’s report. Motion carried 3-0.
Jeff Runge is here regarding the roads. There are no new problems on the roads and the first snow plow of the season went well.
We received the balance of the sewer payment from REA.
The candidate filing is from January 1, 2013 to January 15, 2013. The fee is $2.
The March meeting will be on Monday the 11th at 7:30pm since the Annual elections and meeting will be on the 12th.
The annual news letter was updated and Julie will send the letter out in February.
Mail bag was looked at and discussed.
Motion by James and seconded by Brad to adjourn the meeting at 8:20pm. Motion carried 3-0.
Bonnie Lay, Cerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, NOVEMBER 13, 2012
Our November meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the Chairman, Dean Radil, with the pledge to the flag. All board members were present.
Motion by James and seconded by Brad for approval of the agenda with additions. Motion carried 3-0.
Motion by Brad and seconded by James for approval of the bills, including payroll, totaling $10,826.16. Motion carried 3-0.
Motion by James and seconded by Dean to approve the October minutes with a change. Motion carried 2-0, Brad abstained since he was not here.
Discussion of the Treasurer’s report. Julie has still been speaking with the different banks around the area. She spoke with Bell State Bank and Trust in Alexandria. Julie brought back the information and discussion was had. Motion by Brad and seconded by James to take Road Rebuild and Repair in the amount of $81,176.24, Blacktopping in the amount of $170075.12 and Capital Improvement in the amount of $154,098.98 and move to a money market account totaling $404,354.34. Motion by Brad and seconded by James to obtain checks for the money market account and maintain it such as the main account. Motion by Brad and seconded by James to approve the Treasurer’s report. Motion carried 3-0.
The REA sewer was paid wrong so Bonnie will follow up to get the right amount.
Brad was at a meeting regarding Highway 29 and Highway 28 intersection. There is also a couple business looking to build there. Discussion was had regarding how they want to move the road, where the businesses would sit and where the roads would end and intersect. Brad will continue to go to the meetings to keep track what is going on.
Jeff Runge was present regarding the roads. There are no road issues at this time.
Mailbag was looked at and discussed.
Motion by Brad and seconded by James to adjourn the meeting at 8:28pm. Motion carried 3-0.
Bonnie Lay, Clerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, OCTOBER 12, 2012
Our October meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the Chairman, Dean Radil, with the pledge to the flag. All board members were present except Brad Brejcha.
Motion by James and seconded by Dean for approval of the agenda with additions. Motion carried 2-0.
Motion by James and seconded by Dean for approval of the bills, including payroll, totaling $10,335.98. Motion carried 2-0.
Motion by Dean and seconded by James to approve the September minutes with a change. Motion carried 2-0.
Discussion of the Treasurer’s report. Julie has still been speaking with the different banks around the area. We will no longer be getting the monthly check fee from Bremer. In checking all the different banks that can cover us we can’t get any more interest than what we have so we will be leaving the bank situation the same. Julie has checked into Money Market account and will bring more info back to the next meeting. Motion by Dean and seconded by James to approve the Treasurer’s report. Motion carried 2-0.
Jim Straton is present and is running for County Commissioner. He is just here to introduce himself and observe our meeting. There was some discussion of what he would change and what he would do if he was elected.
Jeff Runge was here about the roads to see if there is any problems or concerns. Jeff has gotten most of the signs up and posts replaced. There is a couple that are on back order that he will replace once they come in.
The manholes on Spearfish Lane and the damage on Cross Country Lane are still a problem. Dean has been trying to get someone out to fix them but with no luck. He has asked Jeff if he has any idea’s. Jeff said to maybe check with Mark Lee. Discussion was had. Jeff will either have Mark Lee do it or get it done himself.
Bonnie presented the election judge list for the general election to be approved. Motion by James and seconded by Dean to approve the election judge list for the general election. Motion carried 2-0.
Mail bag was looked at and discussed.
Motion by James and seconded by Dean to adjourn the meeting at 8:32pm. Motion carried 2-0.
Bonnie Lay, Clerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, SEPTEMBER 11, 2012
Our September meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the Chairman, Dean Radil, with the pledge to the flag. All board members were present.
Motion by Brad and seconded by James for approval of the agenda with additions. Motion carried 3-0.
Motion by James and seconded by Brad for approval of the bills, including payroll, totaling $48,644.18. Motion carried 3-0.
Motion by Brad and seconded by James to approve the August minutes with a change. Motion carried 3-0.
Discussion of the Treasurer’s report. Julie is still in the process of looking into banks. Motion by Brad and seconded by James to approve the Treasurer’s report. Motion carried 3-0.
Jay Fiskness is here from Pospisil Drive regarding putting in a new driveway to his garage. He has questions about culverts for the new driveway. Discussion was had. Motion by Brad and seconded by James to approve the secondary driveway providing he meets the culvert requirement of at least 15”. Motion carried 3-0.
There are some signs that have to be replaced because of the reflectivity standards. The roads will need to be drove at night to see how many need to be replaced. Discussion was had. The road at the culvert on Cross Country Lane tar has a large void that needs to be repaired. Jeff will put a cone up tonight and James will look at it tomorrow and contact Jeff as to what needs to be done. We will do a road review for reflectivity on September 19th at 7:30pm. The manhole on Spearfish Drive needs to be dealt with. Dean will check into it.
Mailbag was looked at and discussed.
Motion by Brad and seconded by Dean to adjourn the meeting at 8:30pm. Motion carried 3-0.
Bonnie Lay, Clerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
MONDAY, AUGUST 13, 2012
Our August meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the Chairman, Dean Radil, with the pledge to the flag. All board members were present.
Motion by James and seconded by Dean for approval of the agenda. Motion carried 3-0.
Motion by Brad and seconded by James for approval of the bills, including payroll, totaling $108,020.04. Motion carried 3-0.
Motion by Brad and seconded by James to approve the July minutes with a change. Motion carried 3-0.
There was discussion about the balance of Road and Bridge fund. We are considering putting some into CD’s. Motion by Brad to have three separate amounts of $25,000 be staggered into CD’s so we will always be able to take them out when wanted. The first CD would start in September, then October and then November. Motion seconded by Dean. Motion carried 3-0. Julie will check into which bank has the best interest and talk with Ed about designating the bank. Motion by Brad and seconded by James to approve the Treasurer Report. Motion carried 3-0.
Brian is here with Bargan, Inc to talk to us about seal coating our tar roads. They have a new product that he presented to the board. There was a spot that he sprayed with this in the Lake Mary Town Hall parking lot to use as an example. Discussion was had. If we would have Bargan, Inc. lay the Replay Agricultural Oil Seal Coat we would try it on Little Mary Circle. Motion by James to do Little Mary Circle for $27,932.40 to see how this works. Seconded by Brad. Motion carried 3-0.
There was a discussion about signs for the roads. Some of the signs have been taken again and Dean has noticed that there are a couple of signs that do not have the proper reflectivity. Dean will contact Jeff so they can get them on order. Dean will also talk to Jeff regarding the proper posts for the signs. There is also a spot on Blue Bird Lane that is down to the black dirt. Dean will contact Hvezda Excavating to have some gravel brought in. There was also discussion on the grading of Reno View Drive. He’s thinking chloride the whole road and then the grader would not have to go there every month. We will make a note of that for next year. There are a few spots that need to have attention to regarding the weeds especially on Trousil Drive. James will call the owner on Trousil Drive and have that done.
Mailbag was looked at and discussed.
Motion by Brad and seconded by James to adjourn the meeting at 9pm. Motion carried 3-0.
Bonnie Lay, Clerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, JULY 10, 2012
Our July meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the Chairman, Dean Radil, with the pledge to the flag. All board members were present.
Motion by James and seconded by Brad for approval of the agenda. Motion carried 3-0.
Motion by James and seconded by Brad for approval of the bills, including payroll, totaling $9,461.24. Motion carried 3-0.
Motion by Brad and seconded by James to approve the June minutes with a change. Motion carried 3-0.
Julie is going to look into a new bank because the interest rate we received is so low. She will bring the information back to the next meeting. Motion by Brad and seconded by James to approve the Treasurer Report. Motion carried 3-0.
Paul Anderson is here wanting to introduce himself as a new hopeful for being voted in as the District Representative. He has been a representative for four years and hoping to get voted back in. Discussion was had.
The election judge list was presented to the board.
The August monthly meeting will be on Monday August 13, at 7:30pm since the Primary elections is on the second Tuesday of the month.
Mail bag was looked at and discussed.
Motion by Brad and seconded by James to adjourn the meeting at 8:40pm. Motion carried 3-0
Bonnie Lay, Clerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, JUNE 12, 2012
Our June meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the Chairman, Dean Radil, with the pledge to the flag. All board members were present.
Motion by James and seconded by Brad for approval of the agenda with additions. Motion carried 3-0.
Motion by Brad and seconded by James for approval of the bills, including payroll, totaling $13,938.58. Motion carried 3-0.
Motion by James and seconded by Brad to approve the May minutes with a change. Motion carried 3-0.
Motion by Brad and seconded by James to approve the Treasurer Report. Motion carried 3-0.
Ed DeSautels is here regarding the 12/31/11 audit. We looked through the report and Ed explained the numbers to the board and what each meant. Brad will call regarding the IC-134 to see what the meaning of it and report back to the township. He will also check into more training for the clerk and treasurer. The board will take all of the recommendations into consideration.
Jeff Runge is here regarding the roads. There was discussion regarding the graveling of the roads. Dean has a call in regarding the price and delivery of the culvert needed on Lodge Hall Road.
Bonnie handed out the MAT Membership cards to the township board members.
Motion by James and seconded by Brad to approve the Cottage Grove Liquor License. Motion carried 3-0.
MAT Short courses for summer were discussed.
Mailbag was looked at and discussed.
Motion by James and seconded by Dean to have the rule of building at least 10’ away from the property line stand firm. Dean Radil - Yes, James Schmidt - Yes, Brad Brejcha - No. Motion carried 2-1.
Motion by James and seconded by Brad to adjourn the meeting at 9:12pm. Motion carried 3-0.
Bonnie Lay, Clerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, MAY 8, 2012
Our April meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the Chairman, Dean Radil, with the pledge to the flag. All board members were present.
Motion by James and seconded by Brad for approval of the agenda with additions. Motion carried 3-0.
Motion by James and seconded by Brad for approval of the bills, including payroll, totaling $13,499.04. Motion carried 3-0.
Motion by James and seconded by Brad to approve the April minutes with a change. Motion carried 3-0.
Motion by Brad and seconded by James to approve the Treasurer Report. Motion carried 3-0.
Dean checked on the rate for spraying the town hall for the bugs and flies. It will cost about $300 and they will spray this spring and fall. Dean will talk to him about when he can do it.
REA is looking to move their business out to their location in Lake Mary Township. There have been preliminary papers sent to the township.
Laurie Huber has not gotten back to Dean about mowing the lawn at the town hall. Dean is still looking for someone to cut it. Jeff Runge will do the mowing.
The culvert on Lodge Hall Road needs to be repaired. Dean will take care of this.
Mail bag was looked at and discussed.
Motion by Brad and seconded by James to adjourn the meeting at 8:10pm. Motion carried 3-0.
Bonnie Lay, Clerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
MONDAY, MARCH 12, 2012
Our March meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the chairman, Dean Radil, with the pledge to the flag. All board members were present.
Motion by James and seconded by Brad for approval of the agenda with additions. Motion carried 3-0.
Motion by James and seconded by Dean for approval of the bills, including payroll, totaling $8,249.14. Motion carried 3-0.
Motion by Brad and seconded by James to approve the February minutes. Motion carried 3-0.
Motion by James and seconded by Brad to approve the Treasurer Report. Motion carried 3-0.
The budget was looked over and discussed.
CAPX2020 project is questioning if they can use the road before the road restrictions are up as long as they fix the road if anything happens. There is an agreement in the works for this. The have sent a preliminary contract for the board to sign so they can continue to work on the lines. Discussion was had.
Brad received a call back from MAT regarding the natural grass along Lake Andrew Road. According to the laws that there is nothing stating that we have to let the gentleman on the road seed the natural grass and township no mow it and the recommendation is to continue to mow it.
Brad went to the meeting for the Alexandria Fire Department. He brought back the information that he received at the meeting and shared with the board members. He will relay this at the annual meeting also.
Spring short course was discussed.
The Douglas County Association of Township annual meeting will be on March 21, 2010. Discussion was had.
Road review date was set for April 10, 2012 at 3pm.
Mailbag was looked and discussed.
Motion by James and seconded by Brad to adjourn the meeting at 8:15pm. Motion carried 3-0.
Bonnie Lay, Clerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, FEBRUARY 14, 2012
Our February meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the chairman, Dean Radil, with the pledge to the flag. All board members were present.
Motion by James and seconded by Brad for approval of the agenda with additions. Motion carried 3-0.
Motion by James and seconded by Brad for approval of the bills, including payroll, totaling $96,651.44. Motion carried 3-0.
Motion by Brad and seconded by James to approve the January minutes. Motion carried 3-0.
Motion by Brad and seconded by James to approve the Treasurer Report. Motion carried 3-0.
Julie looked into prices for the fireproof cabinets. She presented the board with the prices. Discussion was had. Motion by James and seconded by Brad to approve the file cabinet for $1,795 which includes the delivery cost. Motion carried 3-0.
Waterfowl/Cross Country Lane will be tabled until the March meeting since we have not heard back yet from the attorney.
Board of Appeal will be Monday, April 9, 2012 at 1pm.
The Department of Public Works is wondering what we would like to estimate for chloride for 2012 summer. Discussion was had. The board decided on an estimate for 12,000 gallons.
Motion by Dean and seconded by James to approve the list for the election judges for the annual election. Motion carried 3-0.
Budget numbers were looked at and discussed. Final draft will be presented at the annual meeting in March.
Brad had to leave for work.
Mailbag was looked at and discussed
Motion by James and seconded by Dean to adjourn the meeting at 8:50pm. Motion carried 2-0.
Bonnie Lay, Clerk Dean Radil, Chairman
LAKE MARY TOWNSHIP
MONTHLY MEETING
TUESDAY, JANUARY 10, 2012
Our January meeting was at the Lake Mary Town Hall at 7:30pm. The meeting was called to order by the chairman, Dean Radil, with the pledge to the flag. All board members were present.
Motion by James and seconded by Brad for approval of the agenda with additions. Motion carried 3-0.
Motion by Brad and seconded by James for approval of the bills, including payroll, totaling $9,165.85. Motion carried 3-0.
Motion by Brad and seconded by James to approve the December minutes. Motion carried 3-0.
Motion by Brad and seconded by James to approve the Treasurer Report. Motion carried 3-0.
There has been a frost boil problem on Cross Country Lane but it is good now. Discussion was had. The board wants Jeff Runge to check the manholes to make sure they are filled in if they have sunk this winter. Waterfowl Drive has been tabled to the February meeting once Jeremy has looked it over.
Motion by Brad and seconded by James to accept the engagement letter for the yearly audit. Motion carried 3-0.
We need a new fireproof file cabinet for the town hall. Julie will look into the prices and bring it to the February meeting.
Gertie still has a key for the town hall since she is on the Association of Lake Mary. Motion by Brad and seconded by Dean that we will have all holders of the keys for the town hall to sign a waiver to carry it and if it is lost the person that loses the key will have to pay to have the town hall re-keyed. Motion carried 3-0.
Mail bag was looked at and discussed.
Motion by James and seconded by Dean to adjourn the meeting at 8:10pm. Motion carried 3-0.
Bonnie Lay, Clerk Dean Radil, Chairman