July
Lake Mary Township Monthly Meeting
July 10, 2018, 2018
Meeting was called to order by Chairman, James Schmidt, with the pledge to the flag at 7:30 pm.
Lake Mary Treasure position is an elected position, not an appointed position so the Treasurer needs to be a resident of Lake Mary Township in order to serve. Discussion was had. Pete Fernholz rescinded his motion made at the June 2018 meeting appointing Julie Freier as Treasurer for the rest of the term. James Schmidt 2nd. Motion carried 3-0
Donna Hoeper made a motion to appoint Christy Tvrdik as Treasurer, for the remainder of the term to replace Julie Freier. Peter Fernholz 2nd. Motion carried 3-0
Christy Tvrdik appointed Julie Freier as her Deputy Treasurer. Motion was made by James Schmidt to pay the Deputy Treasurer a salary of $345.00 a month, for a 3 month training period. After the 3 month period is up, pay for the Deputy Treasurer will be $20.00 per hour when her help is needed with budget and or special projects. Donna Hoeper 2nd. Motion carried 3-0
Motion to approve agenda with additions, of 1) LSF and 2) Chloride to old business made by James Schmidt, 2nd by Donna Hoeper. Motion carried 3-0
Motion to approve the bills in the amount of $73,205.47 was made by James Schmidt. 2nd by Donna Hoeper. Motion carried 3-0
Motion to approve June 2018 minutes with corrections of spelling and punctuation was made by Donna Hoeper. 2nd by Peter Fernholz. Motion carried 3-0
Motion to approve the Treasurers report was made by James Schmidt, 2nd by Donna Hoeper. Motion carried 3-0
ITEMS FRON THE FLOOR: None
ROAD DISCUSSION:
Serenity Cove: Represented by Forst’s (Developers) and Tom Klemenhaugen (Engineer). It was questioned if Township would take over the road in development this winter. Discussion was had on how Township was not informed on procedures of road construction. Tom Klemenhaugen stated that he had contacted the Chairman James Schmidt of Lake Mary Township to inform him of a roll test that was being done prior to Class V gravel being put down. He stated the Chairman declined, as he was unable to make it for the test. The road passed the roll test according to Tom Klemenhaugen, so then went ahead and placed the 1st layer of bituminous. Results from tests performed and weight tickets for Class V and bituminous were submitted by Tom Klemenhaugen to Jeff Stabnow for review. Jeff Stabnow recommended another roll test prior to the 2nd layer of bituminous. Resolution 6-01, states that Lake Mary Township has 1 year from completion to accept a new road. Discussion was had. Once Jeff Stabnow completes his review and inspection on the Serenity Cove road and it meets all requirements, the Board will look at making a motion to accept the road. Once road is accepted the Township will get road signs ordered and installed.
Central Specialties bid-Reviewed bid with Jeff Runge Sr & Jeff Stabnow. Discussion was had. Bid is within reason for repairs stated; possibly may need to extend footage of repair further once job starts to make sure it is done adequately for long term results. Motion was made by James Schmidt to accept quote per linear foot on repairs to Pospisil and Trousil Drives from Central Specialties. Pete Fernholz 2nd. Motion carried 3-0
Township will have Jeff Stabnow look at existing blacktop roads and calculate future repair work that will need to be done for long term planning and budgeting. Discussion was had.
OLD BUSINESS:
Runestone Telecom: Discussion on billing. Keep traditional, not EFT.
Resolutions: Jeff Stabnow is working on updating road resolutions.
Cenex Contract: Discussion had. Will do Summer Fill for propane, and then fill as needed, no contract at this time. Sue Hanson will contact Cenex for Summer Fill.
Sirens: James Schmidt is having Donna Hoeper get more information from other townships. Donna Hoeper spoke with Carlos Township on cost and is approximately $20,000.00. Donna will speak to Evansville Township to see if and how they received a grant. Discussion was had.
LSF: James received a letter from MAT regarding legalities of funding this cause; letter was presented to Board for review. Discussion was had. Will revisit at August meeting.
Chloride: Chloride on gravel road has been completed. Stayed within budget range by 1-2%
NEW BUSINESS:
Road contracts-Due to changes we will now need to publish in Echo Press Newspaper that we are accepting quotes for road maintenance on grading, snow removal, and tree and ditch maintenance.
Sewer issues- There have been questions on sewer permits and hook-up charges for a few sewers parcel #’s 30-0386-000, #30-0168-760, #30-0168-716 & #30-0499-000. Discussion was had. An abatement letter will need to be submitted for parcel #30-0386-000 and a reimbursement done. Sue Hanson and Julie Freier will do some further checking on parcels #30-0168-716 & 30-0168-760 to see if further action is needed. Board would like to hold a special meeting this fall about sewer issues.
Charlie Niska-Shooting range: Charlie Niska has had private shooting range on property for the last 20 + years. Question has been raised on ordinances since the Serenity Cove development is going in. James checked with Douglas Co. Sheriff Dept. and County Land and Recourses and there are no ordinances against having a shooting range as long as land owner is abiding by the laws, regulations, and an adequate berm is in place. Developer, Dave Forst, presented map of development to Board showing location of range to location of lots and concerns of safety issues of the gun range. Dave Forst invited the Board to come out and look at area of the range and development. Discussion was had. James Schmidt informed Dave Forst that Lake Mary Township has no jurisdiction in the area and recommended if there is an issue with illegal shooting Dave should contact the Douglas County Sheriff’s office.
Audit: Ed Desuatels reviewed the yearly audit with the board. Suggestion was made on looking into interest rates of different funds that will give Township larger returns. Christy Tvrdik and Julie Freier will check into the different funds available. Items were reviewed that will need to be corrected, discussion was had.
Motion was made by James Schmidt to have the option to hire Ed Desuatels to help set up the 2019 budget in February. Discussion was had. Donna Hoeper 2nd. Motion carried 3-0
August monthly meeting: Date will need to be changed due to Primary election falling on same date. Discussion was had. August meeting will be held Thursday August 9, 2018 at 7:30 pm.
Election Judges: Sue Hanson presented the Board with a list of names of election judges who have been through training for the Primary and General Elections. Motion made by James Schmidt to acccept election judges. Peter Fernholz 2nd. Motion carried 3-0
MAIL BAG: Reviewed and discussed
Motion was made by James Schmidt at 10:20 pm to adjourn the meeting, 2nd by Donna Hoeper. Motion carried 3-0
Respectfully Submitted,
Sue Hanson, Clerk