May 2020
The Lake Mary Township monthly meeting was called to order by Chairman, James Schmidt, with the pledge to the flag at 7:00 pm.
Members present: Supervisors: James Schmidt and Donna Hoeper;
Clerk, Sue Hanson, and Treasurer, Christy Tvrdik. Pete Fernholz arrived at 7:07 pm.
A Motion was made by Donna Hoeper to approve the agenda, 2nd by James Schmidt. Motion carried 2-0.
A Motion was made by James Schmidt to approve the bills in the amount of $22,312.60, 2nd by Donna Hoeper. Motion carried 3-0.
A Motion was made by Donna Hoeper to approve the April 2020 minutes, 2nd by James Schmidt. Motion carried 3-0.
A Motion was made by Donna Hoeper to approve the 2020 Reorganizational Minutes, 2nd by Pete Fernholz. Motion carried 3-0.
A Motion was made by Donna Hoeper to approve the 2020 Board of Equalization and Appeals Minutes, 2nd by Pete Fernholz. Motion carried 3-0.
TREASURERS REPORT: LMT has a balance of $80,972.05. There are 5 outstanding checks. A motion was made by James Schmidt to approve the Treasures report as read, 2nd by Donna Hoeper. Motion carried 3-0.
ITEMS FROM THE FLOOR:
Corvid 19- A discussion was had on what would happen if a board member would become ill and not be able to attend. There needs to be 2 supervisors present in order to pass motions, the meeting could be held via zoom or skype unless a supervisor is too ill to participate. Vice-Chairman could sign checks if needed. The Treasurer and Clerk positions could be taken over by the Deputy Treasurer or Deputy Clerk.
ROAD DISCUSSION:
Road review: A discussion was had on the road review. Lake Andrew Rd has 29 (2 of which are double) driveways that need to be cut out and re-sloped. 2 of the driveways will be more challenging due to one is pavers and another is concrete. Jeff Stabnow was presented with the list of driveways to give to Mark Lee Excavating. Jeff Stabnow reported that the jog off the West side of Little Mary Circle that was cracking was overlaid; full-depth reclamation was not included in the bid. Jeff Runge stated it is common for cracks that were present in existing blacktop to come through on the overlay.
Approve Road Review minutes: A motion was made by James Schmidt to approve the 2020 road review minutes and recommendations by adding driveway at 3015 Lake Andrew Rd to repairs and removing the repair of the double driveway at 7272 Pospisil Dr., 2nd by Donna Hoeper. Motion carried 3-0.
Road vacate request-Little Mary Circle: The road off of Little Mary Circle cannot be vacated. A discussion was had. If the resident that would like road vacated wants to pay the expenses for the process, LMT will look into vacating it. James Schmidt rescinded the motion made at the April 2020 meeting to vacate the road off of Little Mary Circle, 2nd by Pete Fernholz. Motion carried 3-0.
OLD BUSINESS:
Road Policy: A rough draft of the new road policy was given to Jeff Stabnow to look over, and get back to the supervisors with suggestions at the June 2020 meeting. LMT is hoping to get the road policy implemented by July 2020. Once the policy is implemented it will be published on the LMT website and a copy placed in the Douglas County Law Library.
Board of Appeal and Equalization actions report: The report received from the Assessor’s office was reviewed and discussed.
NEW BUSINESS
Annual resolutions:
AAEDC Resolution: The 2020 AAEDC resolution was reviewed and signed.
Affidavit of Supervisor’s Resolution: The 2020 Supervisor’s resolutions authorizing contact were reviewed and signed.
Cottage Grove 3.2% beer license: Renewal application for 3.2% beer license was presented to the LMT Board. A discussion was had. A motion was made by James Schmidt to approve the Cottage Grove 3.2% beer license for on & off sale, 2nd by Pete Fernholz. Motion carried 3-0.
Mail-in voting: LMT and the other townships and cities in Minnesota have been given the option to adopt mail-in voting due to COVID 19. A discussion was had. A motion was made by James Schmidt to leave the voting in LMT in person and not adopt mail-in voting, 2nd by Pete Fernholz. Motion carried 3-0
Changes in Townhall for voting: A discussion was had on the changes that will need to be made at the townhall for in-person voting during COVID19. A discussion was had. Sue Hanson will look into purchasing plexiglass barriers for the judges and working on a plan to abide by the 6- foot social distancing policy. Sue Hanson will also check into a grant option through Alexandria Area Community Foundations.
GOVoffice-upgrade: There are more user-friendly upgrades available for the LMT website. Sue Hanson presented a proposal for upgrading the LMT website from GOVoffice. The board members will review and revisit at the July meeting
CNS (Cooperative Network Services) map-fiber optics: A map sent by CNS for
proposed fiber optic installation in LMT was reviewed.
Township Audit review: Brian Koehn CPA presented the summary of the 2019 yearend audit. There were 3 findings that were addressed. A discussion was had.
Calendar: May and June’s calendars were reviewed. It is highly unlikely that MAT will be holding the Summer Short Courses this year.
Next meeting: June 9, 2020 at 7:00 p.m.
MAILBAG- Mailbag was reviewed and discussed.
A Motion was made by James Schmidt at 8:47 p.m. to adjourn the meeting, 2nd by Pete Fernholz . Motion carried 3-0.
Respectfully Submitted,
Sue Hanson, Clerk_______________________________________________
Chairman__________________________________________________